Exchange Archiving On Premises vs Cloud Based Part 1If you would like to read the other parts in this article series please go to Introduction. The archiving topic is of paramount importance for any Exchange Administrator, because it deals with a lot of the concerns of any modern organization, whether because compliance is involved, the volume of data occupied by email is growing exponentially either inside the Exchange databases or in PST files throughout the file shares or even because it can be seen as some sort of replacement for backups. In my experience, Ive seen organizations seeking some kind of archiving solution, sometimes because its important for their objectives and obligations, but other times just because its trendy and that 3rd party and very expensive solution would look very good in any IT portfolio. Im being a little bit ironic, of course, but my advice for anyone interested in archiving is to pause for a while, breathe, and then determine what goals are supposed to be attained and what pains should be overcome Storage space shortage Legal obligations Performance issuesFREE Thats Right, Im Giving Away MILLIONS of FREE Microsoft eBooks again Including Windows 10, Office 365, Office 2016, Power BI, Azure, Windows 8. As with Exchange 2007 and Exchange 2010, Exchange 2013 and Exchange 2016 require SSL Certificates configured with the correct SANs Subject Alternative Names if. Its that time of year again, and today I am kicking off my annual FREE MICROSOFT EBOOK GIVEAWAY extravaganza And this time, Im posting MORE FREE. In order to be successful, smart businesses must continue to build strong partnerships. Each year, the Microsoft Cloud and Hosting Summit provides an unparalleled. Get certified for Microsoft technology and products. Explore our online developer computer courses and exams, and take your career to a new level. Bring Microsoft SQL Server 2017 to the platform of your choice. Use SQL Server 2017 on Windows, Linux, and Docker containers. Outlook IT Pro Discussions httpsocial. ForumsofficeenUSf38cbd33b57e4c57801ade8c170ef69boutlook2010notrespondingforum. Cisco UCS and Application Delivery for Microsoft HyperV Virtualization of Exchange 2010 with NetApp Storage. An overview of Microsoft work and personal accounts. Lets start with the vocabulary, the part that Microsoft handles very poorly. The picture above shows you the. Operation expenses reduction User satisfaction All of the above There are very good 3rd party archiving solutions in the market that work with Exchange Server, but the purpose of this article is not to review them, instead I will focus on the solutions provided by Microsoft, either natively with Exchange Server 2. Office 3. 65. A Brief History of Archiving. Marine Biology An Ecological Approach International Edition on this page. Microsoft has been providing alternatives to traditional 3rd party archiving software since Exchange Server 2. Messaging Records Management was introduced. Exchange%20Server%202010%20server%20roles_1.jpg' alt='Microsoft Exchange Server 2010 White Listed' title='Microsoft Exchange Server 2010 White Listed' />It was also with this version that Microsoft started providing guidance on how to implement large mailboxes, by publishing a white paper on the subject. Figure 1 Exchange 2. Messaging Records Management explained on Tech. Net. Then, Exchange Server 2. Personal Archives In Place Archiving in Exchange Server 2. PST files problem. The issue is that your client is using the list to filter out emails classified as spam. In the case your server is the one listed on the ucednsbl1. Meanwhile, on the cloud front, Microsoft had been working on Exchange Online Archiving firstly known as Exchange Hosted Archive, a cloud based solution similar to the on premises Personal ArchivingIn Place Archiving, provided by Exchange 2. So, lets recap on what are the mechanisms provided by Exchange Server 2. Office 3. 65 to address the above mentioned customer pains Large Mailboxes on premises cloud Earlier versions of Exchange did not scale well enough to accommodate the ever increasing mailbox sizes. By the time Exchange Server 2. GB of available storage. Nowadays Office 3. GB and on premises Exchange Server 2. In Place Archiving on premises In Place Archive is a specialized mailbox associated with a users primary mailbox. Setup-Fig9-456x400.png' alt='Microsoft Exchange Server 2010 White Listed' title='Microsoft Exchange Server 2010 White Listed' />It appears alongside the primary mailbox folders in Outlook or Outlook Web App, giving users direct access to archived email in the same way as non archived email. Unlike Outlook Data Files. Personal Archive are available in Outlook from any computer that you use or in Outlook Web App OWA. In Place Archiving is a premium feature and requires an Exchange Enterprise client access license CAL. Exchange Online Archiving cloud Microsoft Exchange Online Archiving is a Microsoft Office 3. Microsoft Exchange Server 2. Microsoft Exchange Server 2. SP2 and later, or subscribe to certain Exchange Online or Office 3. Exchange Online Archiving assists these organizations with their archiving, compliance, regulatory, and e. Discovery challenges while simplifying on premises infrastructure, and thereby reducing costs and easing IT burdens. Retention Policies on premises cloud Retention polices can be used to apply settings to specific items, conversations or folders in a mailbox. Policies are configured by the Exchange administrator and are displayed in Outlook inside each email along with a header stating the applied policy and delete date. There are two types of policies available to users delete policies and archive policies. Both types of policies can be combined on the same item or folder. For example, an email can be tagged so that it is automatically moved to the In Place Archive in 1. Administrators can also use archive policies to control when messages are automatically moved from a primary mailbox to the In Place Archive. In Place Hold on premises cloud In Place Hold enables the preservation of a users edited and deleted mailbox items email, appointments, tasks, etc. In Place Archive. In Place Hold can be set on individual mailboxes or across the enterprise. They can also be set for a specific time period for example, place a mailbox on hold for 9. In addition, In Place Hold includes an option that automatically alerts users through Outlook that a hold has been placed on their mailbox. Discovery on premises cloud e. Discovery enables search of mailbox items, including email, attachments, calendar appointments, tasks and contacts. Exchange also indexes a long list of attachment types as well as Information Rights Management protected content. Discovery can work simultaneously across primary mailboxes, In Place Archives and recovered items with the web based Exchange Administration Center. This article will not cover the provisioning of large mailboxes if youre interested, please read Exchange 2. Large Mailbox Vision Whitepaper, but it will focus instead on the other listed features. Benefits On Premises vs Cloud. Providing virtual unlimited space for email storage has many benefits, being the first having satisfied users that dont complain all the time. Lets quickly highlight the benefits of the different options listed in the previous section. LARGE MAILBOXESNo learning curve, users will just have more space for storage, nothing changes from what they are used to. All of your day to day items are immediately accessible. Since all the mailbox content resides on Exchange Server, you have access to all of your items from any computer that you use with Outlook or Outlook Web App. Previous archive solutions using an Outlook Data File. No licensing costs theres no additional Exchange CAL requirements. Small investment in hardware since Exchange support cheap SATA disks, theres no need to buy expensive storage. IN PLACE ARCHIVING ON PREMISESReduced learning curve, users can employ the same skills they use today to interact with archived email. Working with the personal online archive is pretty much like using an Outlook Data File. Like with large mailboxes, all the content from both mailboxes primary and archive is always available and accessible from Outlook or Outlook Web App. You should be aware that theres no offline access to the archive mailbox. Different data protection policies can be applied to the primary mailbox and the archive mailbox. Because you can separate the mailboxes into different databases, the backup frequency can be lower on the archive database. Small investment in hardware the required storage space for the archive database can be obtained from cheap SATA disks. Archiving and retention policies can be managed centrally. Messages from your Exchange account can be moved to the Personal Archive automatically with archive polices. In addition, retention policies apply to the e mail messages in the Personal Archive as well, which ensures compliance with regulatory or organization retention rules. Easy to search for and hold relevant items for e. Discovery purposes.